Calculate Checks

Use the Calculate Checks function to calculate checks for salaried employees and posted time ticket transactions. The Calculate Checks function calculates sick and vacation accruals and updates the Current Pay Period Accrual values in the Accrual Adjustments function. You also have the option to post time ticket accrual expenses to the period of occurrence.

Note: If you use the Direct Deposit application, the Calculate Checks function also calculates deposit amounts for employees who participate in direct deposit.

  1. Edit, if necessary, the date in the Period End field.
  2. Edit, if necessary, the date in the Transaction Cutoff Date field.
  3. Edit, if necessary, the date in the Date on Checks field.
  4. Edit, if necessary, the period from the Fiscal Period field. Note: The Fiscal Year field populates automatically.
  5. Select the group code(s) for which to calculate checks from the check boxes adjacent to the Group number.
  6. Enter the date on which the pay period begins in the Period Start field. Note: The date entered must be prior to the Period End field above.
  7. Enter the pay code that indicates which scheduled deductions you want to take for the checks in the Pay Code field.
    Note: Enter 6 if you do not want deductions to be taken for any of the group's checks. If you do not want deductions to be taken for particular checks in the group, zero out the deduction amounts as you enter the checks.
  8. Select the Calculate Direct Deposit check box, if applicable, to include direct deposit transactions in the check calculations; otherwise, clear the check box to exclude direct deposit transactions and produce checks for all employees. Note: If you clear the check box, checks will be produced for employees whose net pay is normally direct deposited. This check box is available only if you use the Direct Deposit application.
  9. Select the Include Salary Wages check box, if applicable, to calculate checks for salaried employees in the check calculations.
  10. Select the Calculate Leave Accruals check box, if applicable, to calculate leave accruals in the check calculations.
  11. Select a bank to use when calculating checks from the Bank Account ID field.
  12. Enter a comment, if applicable, in the Comments field.
  13. Click a command button to  
    14. Click To
    OK Begin calculating the checks.
    Activity Display the Activity Log form to view check calculation activity.
    Reset Set all fields to their default values.